Access control for your data room allows you to monitor the entry and exit into your data room and quickly remove permissions immediately if is box secure there are doubts or suspicions. Advanced security features such as dual intervention mode, supervisor mode, and two-factor authentication enable you to ensure that only authorized users have access to your data. Besides, you can set permissions for each user by determining their role and contribution to the project to stop leaks of information.
Take into consideration the user-friendly features and design of a virtual dataroom before selecting one. Look for an VDR that has an intuitive and well-designed user interface that can be utilized by both the CFO and an entry-level accountant. A well-designed UI will also help improve collaboration by allowing for easy file sharing, comments, and central communication.
Find the VDR that has built-in tools to facilitate due diligence or M&A transactions. A data room online that has Q&A features could assist you in completing the financing process by providing prospective investors a convenient and safe platform to examine documents. Additionally to this, a VDR with legal practice management can be helpful in regulating the information that is shared between lawyers and clients.
If you are using the virtual dataroom to share documents with other parties opt for one that comes with dynamic watermarks. They add personalised identifiers to each document and display the recipient’s IP address and email address to each file to prevent sharing without permission and improve traceability in the event of a breach occurs. A VDR with a spreadsheet viewer that is secure prevents any unauthorized editing or copying.