A well-run board directors meeting enables your board to make informed and ethical decisions. The board must be able to discuss documents, review documents and come to a consensus on difficult issues. The meeting needs to be properly documented, allowing for future reference and conformance. The process may be difficult to navigate, but it is important that the board makes the most of their time and resources.
Board work can be stimulating and exhausting. Avoid these common mistakes to make sure that meetings productive.
1. Recapitulating discussion points from previous meeting
Rehashing the discussions from the previous board meeting will take up time and distract you from the most important agenda items. Getting sidetracked by discussions on new topics can prevent you from reaching the objectives of the board’s meeting. If you must discuss the topic that was not originally on the agenda, have the group agree to bring it to the close of the meeting and make the promise to reevaluate the issue and decide if the subject needs to be investigated further or added to the next agenda or assigned as a task.
2. Information sharing can be too much
Board members need to be well-informed. However the information they receive from them should not be a comprehensive list of all the data available. Instead, it should be a package that encourages constructive discussion and questions. It might sound like playing pre-school teacher, however it allows the board to concentrate on the most important decisions and assures that they’re tackling these issues at a time when their decision-making skills are at their peak.
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